Contract Information Manager (CIM)

The Contract Information Manager is a unique, user friendly, contract management system that works to suit the way you do business. It was designed to support – within any industry or any size organization – …

  1. Contract managers
  2. Sales divisions
  3. Legal departments
  4. Human resource organizations
  5. Resource management groups
  6. Procurement departments

Product Summary

Contracts limit risk. They form the basis of all business. Contracts define the parties, the terms of the relationship, and any actions that must be taken. They detail financial obligations and highlight critical action dates. Tracking the necessary actions within each individual contract can be an overwhelming process. The Contract Information Manager™ makes contract management simple by organizing and tracking provisions, and actions within every contract.

The most challenging aspect of contract management is being aware of what actions need to be taken, and when. The larger the number of contracts, the more an automated solution is required. With hundreds or thousands of contracts being managed in the organization, professional management of contracts – which represent corporate assets or liabilities – is critical.

How CIM Works

The Contract Information Manager allows you to summarize contacts in a structured format. Each record in the system contains core areas of contract information that track clients, vendors, suppliers, customers, consultants and counsel. It tracks actions, amendments, superseded information, clause, territory, copyright, trademark and patents. It also tracks litigation, financial information, lease information and it reminds you of action dates including renewal, reporting, termination, expiration and more.

As an enterprise solution, The Contract Information Manager provides simultaneous management for thousand of contracts and multiple divisions, through an easy-to-use interface. By recording essential information on each contract page, users can create an organized, searchable database geared for sharing information.

Management from different areas in an organization can share relevant contact information, track responsibilities and actions while merging the original contractual agreements into ongoing management and operations.

Each contract record becomes a repository for contract details that categorizes the contract according to how management needs to facilitate contract searching, retrieval and organization.

Large-Scale Capabilities

The Contract Information Manager addresses the needs of organizations with complex contract management requirements, large numbers of users and a distributed user base. CIM offers capabilities required by large organizations, including:

  • Early-Warning System
  • Automatic Email Notification (MS Outlook/Exchange)
  • Document Creation
  • Extensive Pre-defined reports, Ad hoc Reporting and Data Export
  • Global Management of Responsible Persons on Contracts
  • Web-enabled Viewing Option for Read-only access
  • Expanded support for financial information
  • Enhanced security for Enterprise and Divisional needs
  • Diary capability for contract notes, and for litigation
  • Visual Calendar of Open Actions
  • Predefined actions for effective Contract Management
  • Multi-currency support

Comfortable and Easy to Use

The Contract Information Manager product also includes the following:

  • Contract numbers are automatically generated by the system, but the user can also assign unique numbers.
  • The system can track receipts and disbursements for income and expense reporting, details of equipment, computer and real estate leases.
  • The action reporting system reminds you of actionable dates including renewal, review, filing, reporting, termination and expiration dates and more
  • Contract information is confidential with built-in Security. The passwords and settings may be changed to suit your needs.

The Contract Information Manager Web versions have powerful search features. You can find a contract, or group of contracts, by selecting any combination of a large number of selection fields. Out of thousands of contracts, you can find a small group of contracts that you are looking for within a matter of seconds.

The reporting features provided by the system are exceptional. Reports can be produced based on any of the user-defined contract dates for any period of time. You can select summarized or detailed reports sorted by contract type or name. Reports can also be produced as a straight list or grouped by attorney, contract dates, month year and by recurring action dates.

Sales and Support

Tel: (609) 799-3800
Fax: (609) 799-8488